The Leeds Teaching Hospitals NHS Trust

Q&A

Below are the answers to questions submitted at the Virtual Market Event:

Procurement

How does the DHSC Speed Agenda affect your procurement approach?

Throughout the development of the Trust's Outline Business Case, and specifically during the past 12 months since the HIP1 announcement, the Trust has worked very closely with the Department of Health & Social Care (DHSC) across a number of design briefing and programming matters.  The Trust is continuing to work closely with the DHSC and NHSE in the development and implementation of its Procurement Strategy.

Are you procuring the contractor via an OJEU process?

The Trust has summarised its procurement strategy through the briefing information made available on its website (see Supplier Information). Currently the Trust envisages that it will procure a contractor via an OJEU process, but up until the commencement of that process the Trust will continue to retain all other viable options under review.

What are the anticipated dates for commencing the procurement of its Design Team?

The Trust hopes to commence the formal procurement of its design and technical due diligence team within 2-3 weeks, although the release of individual tenders may be phased.

Will the appointment of an architect be through an OJEU or pre-procured Framework?

The Trust has provided a summary of its planned procurement routes within the documentation that it has published on its website (see Supplier Information). The Trust currently intends to appoint the Architect/Lead Designer role through the publication of an OJEU Notice. The Trust is not proposing to appoint the architect/lead designer role through an existing Framework. The Trust will separately seek to appoint an architectural due diligence advisor (assurance role) that shall remain directly appointed by the Trust throughout the design and works stages. The architectural due diligence advisor shall not be novated to the Contractor. As published on the Trust’s website, the Trust intends to procure and appoint an architectural due diligence advisor through the SBS Framework.

Please can you clarify the procurement approach for roles other than the architect/lead designer role?

The Trust has summarised its procurement strategy through the briefing information made available on its website (see Supplier Information).. The lead MEPH Designer (with sustainability and digital) (designer role); and the MEPH (with sustainability and digital) due diligence advisor (assurance role) will be procured via the publication of an OJEU Notice. These roles will not be procured via a Framework. The lead Civil and Structural (and specialist services) designer role and the Civil and Structural due diligence advisor role (assurance role) will be procured via the publication of an OJEU Notice. These roles will not be procured via a Framework. All other design and technical advisors roles are currently expected to be procured via a pre-procured Framework. Please refer to the Trust’s presentation materials from its market event.

Design and design brief

Currently the Design Brief is not visible on the website. Please can you advise where we can locate the briefing information?

The Trust has uploaded a summary of its architectural design brief and also a high-level summary of other key technical design documentation/aspirations i.e. in terms of the digital hospital. Further design briefing information will be made available following the commencement of each tender process.

Will the design team appointment be for both children's and adults?

The Trust's design appointment and due diligence advisor (assurance roles) will apply to both the adult and children's hospitals i.e. these elements will not be procured separately.

Will the design team appointment include an element of design competition? Will the tender process be for a design team up to RIBA Stage 2?

The Trust is planning to hold a design competition for an Architect/Lead Designer. The appointed Architect/Lead Designer will be responsible for the design of the new hospital. Following the appointment of the Architect/Lead Designer, the design will be developed to RIBA Stage 2(+) prior to the Architect/Lead Designer (and other key design roles) being novated to the Contractor to develop the design through RIBA Stages 3 and 4 to FBC and GMP Stage.

Construction

What is the construction programme and will it be subdivided into smaller chunks?

The outline construction programme is summarised in the documentation published on the Trust's website (see Supplier Information). It is not expected that the design and build/construction programme will be sub-divided into smaller lots.

Process

Is there an Architect involved yet or is this still to be decided?

The Trust has provided a summary of its planned procurement routes within the documentation that it has published on its website (see Supplier Information). The Trust currently intends to appoint the Architect/Lead Designer role through the publication of an OJEU Notice. The Trust is not proposing to appoint the architect/lead designer role through an existing Framework. The Trust will separately seek to appoint an architectural due diligence advisor (assurance role) that shall remain directly appointed by the Trust throughout the design and works stages. The architectural due diligence advisor shall not be novated to the Contractor. As published on the Trust’s website, the Trust intends to procure and appoint an architectural due diligence advisor through the SBS Framework.

Information access

Where can we find information about the “The Leeds Way” so that we better understand how to best partner with Leeds Hospital on this bold project? Can you provide contact point(s)?

We have placed a lot of information on our website and details about The Leeds Way can be found on the Materials page. Further details can be found under About Us

With regards to the notifications on the Leeds Teaching Hospitals website, is there a way updates can be sent on the build programme automatically, rather than having to look on the website for updates?

Yes, we will be alerting you to details of any major updates to the information on the website.

Project engagement

As specialists in the design of hospitals, how can we engage with this Project?

The Trust is proposing to directly appoint those companies that are identified in the summary of its Procurement Strategy. We would encourage specialist companies to liaise directly with contracting companies prior to or once these have been appointed. We would encourage specialist design companies to continue to monitor the release of formal tender notifications and then to liaise directly with primary contracting companies where appropriate.

Digital

With digitalisation at the heart of these schemes, how does BLTW foresee implementing leading edge technology through the supply chain, ensuring technologies that give both the patient and staff members the best satisfaction, and healing environment are supplied to expectations?

The Trust is proposing to work with Strategic Technology Partnership(s) to help in making informed decisions about what, how and when to procure and implement viable digital solutions. The Trust has summarised its strategy for the delivery of a Digital Hospital as part of the Digital Design Brief, with the Culture and Partnership chapter outlining how we envisage implementing our Digital Vision. This design brief will be made available following the commencement of the tender.