The Leeds Teaching Hospitals NHS Trust

Advice for Shielding Staff

Support for Shielders 

 

 

Update as of 30/11/2020

Clinically Extremely Vulnerable Staff

During the ongoing lockdown, staff who are clinically extremely vulnerable or are more than 28 weeks pregnant, have been valiantly working remotely. Earlier this week the Clinical Advisory Group reviewed prevalence rates both in our hospital sites and in the surrounding areas and have made the difficult decision to advise staff to continue to work from home post the lifting of the lockdown this Wednesday, until at least 17 December.

This decision will be reviewed on 8 December and further advice will follow at this point.

Please can all managers and colleagues continue to support their co-workers who are clinically extremely vulnerable, as they carry on working from home wherever possible. This should include open conversations about working arrangements and longer term support.

 

Staff who are shielding should have received a letter asking if they are :-

  • Well enough to return to work
  • If they are working from home either in their usual role or a repurposed one
  • Of if they have not been working from home.

We are encouraging all staff to speak to their respective managers to discuss next steps and a checklist will be provided to support managers with these conversations.

Information for Shielders

To view the presentation from the Staff Psychologist, CLICK HERE

Return to Work Counselling Service for Shielding Staff Referral form, CLICK HERE

Guidance for Shielders 23.7.2020 - CLICK HERE

Individual-Risk-assessment-covid-updated 23.7.2020 - CLICK HERE

Pregnancy assessment and guidance - CLICK HERE

Shielders - return to work 23-07-20 - CLICK HERE

 

Support for Managers

Managers Session

We ran a virtual session for managers to run through the paperwork, explain to them the options available to staff, give some support in how to have a supportive conversation and then highlight the importance of regular check ins with the staff member.  

Below are copies of the presentations and other relevant information:

To view the Psychologist presentation - Staff Shielding Return Information Session for Managers. CLICK HERE

To view the Leading the Return to Work - Supportive Conversation Presentation CLICK HERE 

Guidance for Shielders 23.7.2020 - CLICK HERE

Individual-Risk-assessment-covid-updated 23.7.2020 - CLICK HERE

Pregnancy assessment and guidance - CLICK HERE

Shielders - return to work 23-07-20 - CLICK HERE

 

The information below has been sent out to managers who attended the sessions by email:

RETURN TO WORK FOR STAFF THAT HAVE BEEN SHIELDING

The Government recently announced that staff shielding will pause from 1st August 2020 unless the transmission of Covid 19 starts to rise significantly.

At LTHT the health, safety and wellbeing of all staff is of the utmost importance.  We have therefore developed advice and guidance to support both shielders and their managers to facilitate a return to work where appropriate.

  • The expectation is that where staff that have been working from home either doing their usual work or alternative work which can be effectively undertaken remotely then they should be continued to be supported to do so.
  • Some staff that have been shielding may now want to return to work on site and they too should be supported to do so.

 For staff who are unable to work from home the attached document ( Return to Work for Staff Shielding)  will help them to understand the control measures that are in place to manage their return to hospital sites safely

There are currently 3 key groups that are shielding:-

  1. Staff that are recognised as Extremely Clinically Vulnerable by Public Health England or their clinician.
  2. Staff that are Clinically Vulnerable
  3. Pregnant Staff

The needs and risks for each of the 3 groups is different and the attached guidance will help you to ask staff which group they fall into and to take the necessary action for that group. 

Extremely Clinically Vulnerable

  • The Return to Work for Staff who have been Shielding document will guide the manager to meet with the staff member and complete a return to work conversation.
  • These staff should be supported to work from home where ever possible
  • If they need to/want to return to work the line manager MUST ensure that all control measures are in place within the Hospital site in which they will be working. This includes adherence to Managing Safely in the workplace - workplace risk assessment process and adherence to the Infection Prevention Assurance Framework.  In both cases any outstanding actions that may impact upon the shielders return to work must be completed.
  • This group should only work with patients who have tested negative for Covid 19, they should also not work with patients that have known or suspected communicable diseases.

 Clinically Vulnerable

  • The Return to Work for Staff who have been Shielding needs to be completed at sections 2, 9 and 10.
  • These staff should be supported to work from home where ever possible
  • These staff need to complete an Individual Risk Assessment attached above for ease and called Individual Staff Risk Assessment

https://www.leedsth.nhs.uk/covid19/latest-guidance/new-services-page/

  • This group should only work with patients who are Asymptomatic or patients who have tested negative for Covid 19.

Pregnant Staff

This guidance may be subject to change dependent upon the prevalence of Covid 19.  We have attached some FAQ’s to assist you in answering questions from staff.  All Shielding Staff need to have a 1-1 session with line manager prior to 1st August 2020.

Forms should be completed for all staff even if they are remaining working from home.  Completed forms should be placed on the individual’s personal file.

We recognise for some staff that a possible return to work will be an anxious time for them.  To assist with this staff have been offered the opportunity to attend a virtual shielding update session this week and in addition they have been guided to resources that may assist them.  Staff can access counselling this can be either a 1-1 session or a group session and for further details please contact  Jade.langridge@nhs.net, staff counselling.  Staff can also access support through organisational learning and consider accessing 1-1 coaching  further details can be sought through leedsth-tr.odandleadership@nhs.net

Useful apps to support staff returning can be found here -

https://www.leedsth.nhs.uk/staffhealthandwellbeingsupportnetwork/health-and-wellbeing-apps/

If you have any questions about the process please do not hesitate to contact your HRBPs all of whom have been fully briefed on this process