Subject Access Requests

A Subject Access Request gives you the right to request access to your personal information. It allows you to obtain a copy of the personal information (including Health Records) the Trust holds about you.

Making a Subject Access Request

We are required under the Act to respond to Subject Access Requests (SARs) no later than 30 calendar days following receipt. If, having fully considered your request, we require further information in order to respond, we will request this from you as soon as possible. In all such cases, the 30-calendar day clock shall begin only once we have received the information required in relation to the request in full.  

In Accordance with ‘Recital 64’ of the UK General Data Protection Regulations (GDPR), the Trust is required to take reasonable measures to verify the identity of the individual who requests access. Owing to this, the Trust is unable to comply with your request until they are satisfied of the identity of the requester and patient (if different).  

To make this verification, the Trust requires a complete application along with two copies of the following ID:

  • Passport
  • Driving licence (physical or digital copy)
  • Birth certificate
  • Bus pass
  • Residency/ID card
  • Death certificate 
  • Power of Attorney (Health and wellbeing)
  • Signature of consent – should the SAR form have a formal written signature you are only required to provide one form of ID.

Should the request be made via email, and no formal written signature of consent can be provided, two copies of the above pieces of ID will be required.

Please ensure that only photocopies of identification are submitted and not original documents. The Trust cannot accept responsibility for the handling or return of original personal identification.

Important:

Important

This page is for Subject Access Requests (SARs) only. For Freedom of Information (FOI) requests, please use the correct form.

Subject Access Request Form (96kB)

Subject Access Request Application Cover Letter (56kB)

Information:

Please note, if you are making a request on someone else’s behalf, written authorisation from them must be provided.

Application by post

If you would prefer to download and send the SAR by post, please send the completed application form along with supporting ID to the below address.

Access to Health Records

Chancellor Wing
Link Corridor
St James’s University Hospital
Beckett Street
Leeds
LS9 7TF

Application by email or webform

If you’d prefer to send the SAR by email, please download it and send the completed application form with copies of supporting ID to [email protected]

Should you wish to apply by web please complete the below with as much detail as possible.

If you are submitting a request via email or webform, you will receive an acknowledgement within 48 hours.

Application by telephone

If you would prefer to make a verbal Subject Access Request, please contact the Information Governance team:

0113 206 5118

Subject Access Request

Requesters name(Required)
Patient name (if different to the requester)
Date of birth(Required)
(if unknown, please input ‘0’)
Full address including post code(Required)
Please note, if the below information is not provided, the Trust will assume the SAR is for complete copy general health records.
This includes, X-rays, CT scan, MRI scans, Ultrasound scans, Bone Density scans
This includes, X-rays, CT scan, MRI scans, Ultrasound scans, Bone Density scans

If for any reason, should you be unhappy with the service you have received in relation to your request, please contact the Information Governance team in the first instance via email: [email protected]

If you continue to be dissatisfied, you have the right to contact the Information Commissioner. Generally, the Commissioner cannot make a decision until you have exhausted the Trust’s complaints procedure. Should you wish to contact the Information Commissioner, you can do so by writing to:

The Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire SK9 5AF.
You must tick this box to provide consent to the Trust to allow access the requested records for the purpose of collating patient data for this SAR.(Required)
Privacy policy(Required)
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